If printing costs are constantly eating into your business budget, it may be time to adopt a print management strategy that can help you save money while reducing waste. This means using print management software that will help you gain more control of your organization’s printing activities and requirements. Choose an intelligent solution that can add to the cost-efficiency of your business by minimizing printing costs while keeping your team flexible and productive all around.
1. Simplify print management with the right software
A robust print control software system allows your organization to address specific types of output management issues. The system can consist of multiple print management solutions to address specific problems, such as efficiency. For instance, it may hold the document in a print system until you’re physically available at the multifunction device or printer. The software can also implement user quotas and print policies to reduce printing costs effectively. It comes with all the features that can monitor printing activities and encourage sensible usage.
The right print management software can reduce your organization’s print-related expenses and environmental impact in the following ways:
2. Easy access to printing preferences and options
An intuitive interface simplifies print options so you and your staff can print documents more efficiently. Your IT department can determine how each document type should print to any device.
3. Print only when necessary
Let’s say you printed something on a shared printer, but you forgot about it because you got distracted by another task. The document is sitting there on the output tray for everyone to see. Someone who wants to use the same printer then removes that document from the output tray and misplaces it. Worse, someone with ill intentions reads the document and misuses the information. As you can imagine, this can be risky especially if the document contains confidential and sensitive data.
Print control software can prevent this from happening. The best solutions these days offer a pull-print solution that allows users to print only when they’re physically present, standing by the printer. It enhances security and reduces the cost of ink or toner consumption, too. It also helps reduce wastage of paper, electricity, and ink or toner.
4. Track printer usage
A robust print management software solution lets you oversee all the printers and multifunction devices in your organization no matter their make or model and regardless of how many devices there are. It can provide a centralized system where administrators can track analytics and statistics such as printer status, which computers or users are printing, toner levels, and page costs. An audit trail will help establish a print system and IT transparency to encourage integrity in your office. This way, you can easily track usage and costs and stakeholders can make informed financial decisions down the line.
5. Start saving money and the environment now
Plus Technologies offers a print management software product portfolio known as the OM Plus Suite. It will improve printing efficiency in your organization to make sure that no documents or print jobs are left unattended and prone to waste. Our print control software can be used on its own or combined into specific print solutions to suit your exact needs. It’s scalable and easily customizable for your organization.
