Do you ever feel like your printer operates in its own chaotic universe? Wasted paper, printing errors, and inefficient workflows can leave you feeling frustrated and yearning for a better solution. Enter Rules-Based Printing, a game-changer for businesses seeking to streamline document output and unleash the true potential of their printing infrastructure.
This blog post explores how OM Plus, a leading enterprise output management (EOM) solution, empowers you to harness the power of Rules-Based Printing and transform your printing experience. But before we delve into OM Plus’s capabilities, let’s understand the core concept of Rules-Based Printing.
What is Rules-Based Printing?
Rules-Based Printing automates print workflows by establishing a set of predefined rules that govern how documents are processed and delivered. These rules consider factors like document type, content, user identity, and printer capabilities.
Here are some key benefits of Rules-Based Printing:
- Reduced Printing Costs: Eliminate unnecessary printing by automatically routing documents to the most cost-effective device based on factors like color requirements and duplex printing capabilities.
- Enhanced Security: Restrict access to confidential documents by directing them to specific printers or requiring user authentication for print release.
- Improved Efficiency: Automate repetitive tasks like job bundling and failover, freeing up IT resources and streamlining document workflows.
- Reduced Errors: Eliminate human error by automatically routing documents to the correct printer based on predefined rules.
How OM Plus Makes Rules-Based Printing a Reality
OM Plus equips you with a robust suite of tools to design and implement a customized Rules-Based Printing strategy that perfectly aligns with your unique business needs. Here’s how:
Intelligent Document Routing: Define rules based on document type, content (keywords or data fields), user identity, or printer capabilities. OM Plus automatically routes documents to the most appropriate printer, eliminating manual sorting and ensuring accurate delivery.- Job Bundling and Bursting: Group related documents (e.g., invoices and packing slips) for efficient printing as a single unit. Alternatively, split large reports into individual sections for targeted distribution based on recipient needs.
- Print Job Tracking and Confirmation: Track the progress of every print job in real-time, receive confirmation of successful delivery, and get notified of any errors or issues.
- Load Balancing and Failover: Distribute printing workloads across multiple printers to prevent bottlenecks. In case of printer failure, OM Plus automatically redirects jobs to an alternate device, ensuring uninterrupted printing operations.
- Simplified Management: OM Plus provides a user-friendly interface for configuring Rules-Based Printing rules and managing your entire print environment with ease.
Beyond the Basics: Unleashing OM Plus’s Full Potential
OM Plus offers a comprehensive suite of features beyond core Rules-Based Printing functionalities. These include:
Secure Server-Based User Release: Enhance document security by requiring users to authenticate at the printer before releasing print jobs.- Color Control: Implement rules to manage color printing and reduce costs by automatically printing documents in grayscale when appropriate.
- Print Statistics and Reporting: Gain valuable insights into printing activity to identify areas for optimization and cost reduction.
- Scalability and Flexibility: OM Plus seamlessly integrates with existing systems and scales to accommodate businesses of all sizes.
Take Control of Printing
By embracing Rules-Based Printing with OM Plus, you can say goodbye to printing chaos and unlock a world of efficiency, cost savings, and enhanced security. Whether you’re a small business or a large enterprise, OM Plus empowers you to take control of your printing environment and transform it into a valuable asset that supports your core business objectives.
Ready to revolutionize your printing experience? Contact Plus Technologies today to learn more about how OM Plus can help you implement a customized Rules-Based Printing strategy that delivers real results.
