Printing remains a critical function in many organizations, yet it is often one of the least understood and least managed areas of IT and operations. Corporate print statistics reveal that printing is not only a significant cost center—but also a source of inefficiency, waste, and potential security risk.

The True Cost of Printing

Studies show that printing can account for up to 3% of total company revenue, yet nearly 90% of organizations lack visibility into their print environment. Many companies do not have accurate data on:

  • The number of devices in use
  • Total pages printed
  • Who is printing documents
  • The true cost of printing operations

On average, businesses spend approximately $725 per employee per year on printing-related expenses—often without a clear understanding of where those costs originate.

Operational Impact on IT and Business

Printing also places a significant burden on IT resources. It is estimated that:

  • 40–60% of IT help desk calls are related to printing issues
  • Printing ranks among the top three operational expenses in many organizations

Without proper management, print environments can become complex, inefficient, and costly to maintain.

Waste and Sustainability Challenges

Corporate print statistics also highlight a major sustainability concern:

  • 65% of printed documents are discarded or recycled the same day
  • Up to 17% of printed pages are never used at all

This level of waste represents not only unnecessary cost but also a missed opportunity to support environmental and sustainability initiatives.

Security Risks in Printing

Printing is often overlooked as a security vulnerability. However:

  • 60% of enterprises report experiencing print-related data breaches

Unclaimed documents, unsecured print devices, and lack of visibility into print activity can all expose sensitive information to unauthorized access.

The Value of Print Management Solutions

Organizations that implement structured print management strategies—such as Managed Print Services (MPS)—can realize significant benefits:

  • 20–30% reduction in total print costs
  • 25–60% reduction in hardware-related expenses

More importantly, these solutions provide the visibility and control needed to continuously optimize print environments.

How Plus Technologies Helps

Plus Technologies offers a suite of solutions designed to bring transparency, control, and efficiency to enterprise printing:

OM Plus Stats

Captures detailed print activity data—including who printed, what was printed, when, and how many pages—enabling organizations to identify inefficiencies and target cost reduction opportunities.

OM Plus My-Print-Delivery (MPD)

A secure pull print solution that ensures documents are only printed when users authenticate at the device. This improves security and significantly reduces unnecessary printing.

Enterprise Print Manager (EPM)

Automates printer driver management, improves Microsoft-based printing environments, and simplifies printer administration—reducing IT workload and operational complexity.

Turning Data into Action

Understanding print statistics is the first step toward optimizing your print environment. With the right tools in place, organizations can reduce costs, improve security, minimize waste, and enhance overall efficiency.

Learn More

For more information on how Plus Technologies can help you gain control over your print environment—or to request a free demonstration or evaluation—please contact us.