Handling legal documents is an intricate process, often punctuated by precise, time-sensitive actions. This complexity is further compounded in major cities like New York, where the sheer volume of paperwork can be overwhelming. Manual management of these documents is not only time-consuming and labor-intensive, but also prone to human error, especially when there are low paid, unskilled labor involved. This is where the innovative print and output management software, OM Plus by Plus Technologies, comes in. By automating legal document assembly, it offers a comprehensive solution to streamline document workflow and meet critical process deadlines, even with high volumes.
Pain Points in Legal Document Management
According to cleveland.com, a single lawyer generates from 20,000 to 100,000 printed pages per year. That’s a lot of printing. And according to lawyer-monthly.com, the average law firm spends up to 3% of its annual revenues on printing and document output, with around 30% of these costs going toward toner and maintenance fees.
Courts’ employees, particularly those in large cities like New York, often wrestle with the complex task of managing their arraignment document workflows. This involves the sorting and delivery of multiple documents from different systems. Given the time-sensitive nature of arraignment procedures, any delay or error could potentially compromise public safety, highlighting the need for a more efficient and manageable system.
OM Plus: The Comprehensive Solution for Legal Document Management
Plus Technologies‘ OM Plus addresses these challenges head-on, transforming manual, error-prone workflows into a streamlined and automated system. But what sets OM Plus apart? What unique features does it bring to the table?
OM Plus‘s intelligent document routing software bundles and routes legal documents automatically based on user-defined criteria. No more laborious sorting and distributing of documents, or copies! This unique functionality is designed to ensure legal compliance, meet tight deadlines, and significantly improve the user experience for administrators and support staff.
Furthermore, OM Plus offers high availability, designed to ensure uptime even in the face of server, printer, or supply issues. It maximizes document delivery fidelity through user notifications and automatic rerouting in case of failures. The system’s compatibility across various operating systems and printers eliminates costly, time-consuming programming changes for print and output on the back-end application system, marking it an indispensable tool for legal entities.
Testimonials and Success Stories
The proof of the pudding, as they say, is in the eating. While OM Plus’s features and benefits are impressive, its real value lies in the tangible results it delivers for its users.
The U.S. Court System needed a practical solution to modernize their legacy fax process. When a fax came in, the system automatically converted it into a PDF file and stored it in a common network folder. Additionally, crucial details about the fax were compiled into an XML file including routing information.
That’s where OM Plus made its mark. It continuously monitors the shared folder for any fresh XML files. When it detects a new file, OM Plus sets to work on the associated PDF, converting it because printers can have trouble with PDF formats. OM Plus converts each PDF to Postscript, a format that’s much easier for printers to handle natively. Jobs are lined up and processed in the order received.
After a document is successfully routed and printed, both the PDF and its XML file are deleted from the folder to maintain a clean workspace. If there is an issue with the printer, OM Plus instantly alerts the support team and, if set to do so, redirects the print job to a defined alternate printer. This ensures no document is left unprinted due to printer issues.
Finally, upon successful printing, OM Plus stores a copy of the job for archiving purposes. This efficient, reliable system makes sure no important documents slip through the cracks.
The success of this project demonstrated Plus Technologies’ commitment to making software solutions that solve critical business problems. With OM Plus, the once burdensome task of receiving multiple legal documents via fax was transformed into a streamlined process, positioning it as an industry-leading solution in the face of competitors like Papercut.
- “U.S. Court System
- OM Plus configuration and testing went great today. Thanks to your support team. Your help was greatly appreciated.”
OM Plus: Tailored for Various Legal Practice Areas
Different legal practice areas come with different challenges, and OM Plus is versatile enough to address them all. Whether it’s family law, corporate law, criminal law, or any other legal domain, OM Plus can be customized to suit the specific needs of the practice area. This versatility ensures that whatever the practice area, OM Plus is equipped to handle it efficiently.
Delivering Tangible Results: The OM Plus Success Story
OM Plus’s tangible results were most dramatically illustrated in its successful implementation for the City of New York, one of the busiest legal environments in the country. Their previous arraignment document workflow process was fraught with inefficiencies and the risk of human errors. The use of OM Plus streamlined their entire workflow, allowing the city to significantly reduce the time it took to complete the arraignment process. This ensured that the city met its legal obligations promptly, improved customer experience, and minimized missed deadlines.
This wasn’t just a success story for the city, but for Plus Technologies as well. OM Plus’s ability to address the city’s specific needs was instrumental in securing the city’s trust and inclusion in the award and the overall success of the project. This success story stands as a testament to the transformative power of innovative technology in solving critical business problems.
Overcoming Business Challenges with OM Plus
In the realm of legal document management, timely delivery and accuracy are business critical. The ability of OM Plus to automate and enhance the printing process offers high availability, ensuring operational continuity even in the event of server, printer, or supply issues.
With user notifications and automatic rerouting in case of printer failure, OM Plus guarantees maximum document delivery fidelity. In addition, the software eliminates the need for costly, time-consuming back-end programming changes, offering a seamless user experience.
Ensuring Legal Compliance and Mission Critical Deadlines with OM Plus
Meeting deadlines and ensuring legal compliance are fundamental in the legal domain. Thanks to OM Plus, meeting these mission critical deadlines is far less challenging. This print automation software speeds up document routing and delivery timeframes, minimizing the risk of non-compliance due to delays or missed deadlines.
The OM Plus Advantage: Legal Printing Solutions for New York City
OM Plus offers unique advantages when it comes to legal document printing, particularly for large legal jurisdictions like New York City. It supports printing of multiple sets of legal documents, ensuring that all relevant parties have access to necessary documentation in a timely manner.
Its document routing software streamlines the document output process, enhancing efficiency and accuracy while reducing the risk of human error. As a testament to its capabilities, OM Plus has successfully implemented solutions for some of the most demanding legal environments, delivering significant improvements in user experience, reducing errors, and meeting important deadlines.
Automated Solution For Legal Documents
In an increasingly digital world, the automation of legal document management is no longer a luxury but a necessity. OM Plus by Plus Technologies offers a robust and reliable solution that not only addresses the common pain points of document management but also brings a host of benefits that enhance efficiency and effectiveness.
By leveraging the power of OM Plus, legal professionals can focus more on their core responsibilities and less on document management. With OM Plus, legal document assembly becomes a streamlined, error-free process, ensuring a seamless user experience and fostering legal compliance.
