Are you ready to learn how centralized print management software can transform your print environment? This article explores the benefits in detail, showcasing a real-world case study and outlining key considerations for choosing the right solution. By the end, you’ll be equipped with the knowledge and insights to make informed decisions and optimize your printing operations.

Conquer Complexity: Centralized Print Management for Efficiency and Savings

print management softwareIn today’s fast-paced business world, efficiency is paramount. Every organization, regardless of size or industry, constantly seeks to optimize workflows and reduce operational costs. Often overlooked, centralized print management software, such as the OM Plus Suite by Plus Technologies, presents a significant opportunity for improvement.

Traditional print environments are plagued by inefficiency, complexity, and wasted resources. Multiple print servers, disparate driver configurations, and manual setup processes frustrate both IT administrators and end users. Additionally, excessive printing, uncontrolled jobs, and unclaimed printouts further escalate costs and negatively impact the environment.

Fortunately, print management software offers a powerful solution to these challenges. By consolidating control over all print devices and activities from a single platform, organizations can unlock numerous benefits, including:

  • Reduced administrative burden: IT teams can effortlessly manage print queues, drivers, and user permissions from a centralized interface, eliminating manual configuration and troubleshooting on individual devices.
  • Enhanced print efficiency: Centralized print management optimizes print routing and job management, leading to faster print speeds and reduced network traffic.
  • Increased security: Secure pull printing ensures that confidential documents are only released to authorized users at the printer, minimizing the risk of unauthorized access.
  • Reduced printing costs: By tracking print usage and implementing cost-saving features like duplex printing and default black-and-white settings, organizations can significantly lower their printing expenses.
  • Improved user satisfaction: End users benefit from a more streamlined and user-friendly printing experience, featuring self-service options for installing printers and managing print jobs.

The Power of Centralized Print Management in Action

efficient print managementOne organization that has successfully leveraged centralized print management software is a large healthcare institution. Their previous print environment was complex and inefficient, requiring significant manual intervention from IT staff. Additionally, uncontrolled printing led to wasted resources and increased costs.

The institution implemented a centralized print management solution from Plus Technologies, featuring two powerful products: Enterprise Print Manager and Delivery Manager. This combination delivered significant benefits, including:

Reduced IT Administrative Burden:

  • Centralized Management: Enterprise Print Manager streamlines print queue and driver management with a single interface, eliminating manual configuration and propagation across the organization. This reduces costs associated with GPOs, scripts, and individual device setup.
  • Reduced/Eliminated Print Servers: Direct IP printing enables the institution to remove or reduce the number of print servers, further decreasing administrative and infrastructure costs.
  • Legacy System Support: The solution supports legacy print server environments, including Epic EPS, ensuring flexibility and seamless integration.
  • Self-Service Portal: End users can independently select and install pre-approved printers, reducing the IT burden.
  • Simplified Support: The centralized toolset provides comprehensive visibility into the print environment, making support easier and more efficient.
  • Easy Migration: Existing print queues and drivers can be easily migrated for quick implementation.

Improved Print Efficiency and Security:

  • Printing SolutionReduced Network Traffic: Print jobs are directly sent to printers, bypassing print servers and reducing network congestion.
  • Pre-Approved Driver Enforcement: This ensures optimized operations and minimizes support tickets related to driver issues.
  • Default B&W and Duplex Printing: These settings automatically reduce paper and toner consumption, lowering consumable expenses.
  • Print Usage Information: The solution provides detailed information for reporting, analysis, security audits, fleet optimization, and chargebacks.
  • Secure Pull Printing: Our optional Imprivata OneSign Print Connector API integration enables them to utilize their existing (user=badge) security database for badge tap authentication and release of jobs at the printer, protecting confidential documents.

OM Plus Delivery Manager:

  • Streamlined Print Management: Defines printers once in OM Plus, eliminating the need for 20,000 redundant queues in the EPS environment.
  • Tamper-Resistant Rx Printing: Securely prints prescriptions using plain paper.
  • Standard Printing: Delivers various printing options, including Zebra label printing.
  • Advanced Print Delivery Capabilities: Features secure pull printing, redirect, reprint, load balance, confirmed delivery, and more.

Enhanced User Satisfaction:

  • Centralized Print Management: Streamlines the printing experience, making it faster and more convenient for all users.
  • Self-Service Options: End users can manage their printing needs independently.
  • Improved Print Performance: Faster printing speeds and reduced wait times enhance user satisfaction.

The Key to Success: Choosing the Right Solution

The success of this healthcare institution highlights the power of centralized print management software. However, choosing the right solution is critical to achieving desired outcomes. When evaluating different options, consider factors such as:

  • Print Management.Scalability: The solution should be able to accommodate your current needs and grow with your organization.
  • Integrations: The solution should seamlessly integrate with your existing IT infrastructure and business applications.
  • Security features: The solution should offer robust security features to protect your sensitive information.
  • Ease of use: The solution should be easy for both IT administrators and end users to learn and use.
  • Product support: Choose a solution with a proven track record of providing excellent customer support.

Unleash the Power of Centralized Print Management

By implementing a centralized print management software solution like Plus Technologies’ OM Plus Suite, featuring Enterprise Print Manager and Delivery Manager, organizations can experience significant improvements in operational efficiency, cost savings, and user satisfaction. As this case study demonstrates, the benefits extend far beyond mere print management, impacting overall productivity and organizational success.

Ready to take control of your print environment? Contact Plus Technologies today to Schedule a FREE Consultation and to learn more about our centralized print management solutions and how they can help your organization achieve its goals.