In today’s competitive business environment, efficiency and cost-effectiveness are essential for success. Organizations of all sizes are constantly seeking ways to streamline operations, reduce expenses, and enhance productivity.
One area that can significantly impact these factors is often overlooked: print management. Effective print management can maximize resource utilization, minimize waste, and optimize printing processes, leading to substantial savings and improved workflows.
This article explores the challenges of uncontrolled printing and introduces OM Plus, the best print management software from Plus Technologies, which offers a comprehensive suite of features to address these challenges and optimize printing operations.
The Challenges of Unmanaged Printing
Unmanaged printing can lead to a plethora of issues that can hinder organizational productivity and increase expenses. These challenges include:
- Unnecessary printing: Without proper controls, employees may print documents unnecessarily, leading to wasted paper and toner. This can also lead to an overburdened print infrastructure, causing delays and disruptions in document processing.
- High printing costs: Uncontrolled printing can result in excessive printing costs, putting a strain on organizational budgets. This can be exacerbated by factors such as inefficient printing practices, the use of color printing for non-essential documents, and a lack of print cost awareness among employees.
- Security concerns: Sensitive documents may be left unattended at printers, posing a security risk and potential compliance violations. This can expose confidential information to unauthorized individuals and lead to data breaches or non-compliance with industry regulations.
- Inefficient workflows: Manual print management processes can be time-consuming and error-prone, leading to delays and frustrations. Employees may spend valuable time gathering and submitting print jobs, troubleshooting printing issues, and dealing with unclaimed or forgotten printouts.
Introducing OM Plus: The Best Print Management Solution
OM Plus from Plus Technologies is a comprehensive print management software solution designed to address the challenges of uncontrolled printing and optimize document workflows. OM Plus offers a suite of powerful features that enable organizations to:
Securely manage print jobs: OM Plus’s secure pull printing feature ensures that only authorized users can access and release print jobs. This feature minimizes the risk of unauthorized access to sensitive documents and enhances compliance with data privacy regulations.- Control printing: OM Plus provides granular print control options, allowing administrators to intelligently route documents based on triggers, restrict color printing, and view various metrics and statistics. This helps organizations track printing expenses, identify areas of waste, and allocate printing resources more effectively.
- Improve document security: OM Plus safeguards sensitive documents by holding them until the user authenticates at the printer. This feature prevents unauthorized individuals from accessing confidential information and protects against data breaches.
- Optimize print workflows: OM Plus automates print job routing, load balancing, and failover, ensuring efficient and uninterrupted printing. This streamlines document processing, reduces delays, and frees up employees’ time for more productive tasks.
- Enhance compliance: OM Plus provides comprehensive print audit and reporting capabilities, enabling organizations to meet compliance requirements. This includes tracking printing activity, generating detailed reports, and maintaining audit trails to ensure adherence to industry regulations and internal policies.
Key Features of OM Plus
OM Plus boasts a wide range of features that cater to the diverse needs of businesses and educational institutions. These key features include:
Secure pull printing / follow style print: This feature ensures that print jobs are only released to authorized users, preventing unauthorized access to sensitive documents. Users can authenticate using a variety of methods, such as PIN codes, card swipes, or smartphone app authentication.- Secure print on plain paper: OM Plus offers tamper-resistant printing on plain paper, eliminating the need for costly pre-printed forms. This feature is particularly useful for organizations that handle sensitive or confidential documents, such as legal documents, medical records, or financial statements.
- Print audit management: OM Plus collects and analyzes print data, providing valuable insights into printing patterns and costs. This data can be used to identify areas of waste, optimize printing practices, and make informed decisions about print resource allocation.
Benefits of Using OM Plus
Organizations that implement OM Plus can reap a multitude of benefits, including:
Reduced printing costs: OM Plus’s print management features can significantly reduce printing costs by eliminating unnecessary printing and optimizing resource utilization. Organizations can save money on paper, toner, and printer maintenance, leading to overall cost savings.- Increased productivity: OM Plus automates print job routing and delivery, freeing up employees’ time and improving productivity. Employees can focus on their core tasks without having to worry about managing print jobs, troubleshooting printing issues, or retrieving forgotten printouts.
- Improved security: OM Plus’s secure pull printing and user authentication features enhance document security and prevent unauthorized access. Confidential information is protected from unauthorized individuals, reducing the risk of data breaches and ensuring compliance with data privacy regulations.
- Reduced IT support costs: OM Plus’s centralized management and self-service features minimize IT support requests, saving time and resources. Employees can install their own printers from a pre-approved list. Administrators can eliminate costly print servers.
- Improved document workflow: OM Plus streamlines document workflows by automating print job routing, load balancing, and failover. Print jobs are routed efficiently to the most appropriate printers, minimizing delays and ensuring that documents are printed in a timely manner.
Customer Testimonials
OM Plus has been praised by numerous customers for its effectiveness in optimizing print management and reducing costs. Here are a few testimonials from satisfied users:
“OM Plus configuration and testing went great today. Thanks to your support team. Your help was greatly appreciated.” – US Federal Courts
“Your support team has been very quick in providing a solution. You guys set the bar very high for our other software vendors.” – $4 Billion SaaS Provider
“Your support is phenomenal. so dang responsive…and right on…all someone has to do is compare…It’s unbelievable.” – Ingles Markets
The Path to Print Management Excellence
Print management software plays a crucial role in today’s business environment, enabling organizations to streamline operations, reduce expenses, and enhance productivity. OM Plus from Plus Technologies is a comprehensive print management solution that addresses the challenges of uncontrolled printing and provides a multitude of benefits for businesses.
By implementing OM Plus, organizations can achieve significant cost savings, improve document security, enhance compliance, and optimize document workflows. With its powerful features, ease of use, and proven track record, OM Plus is the ideal solution for organizations seeking to optimize their print management practices and achieve greater efficiency and cost-effectiveness.
Embrace the Future of Print Management with OM Plus
Take the first step towards optimized printing and experience the transformative power of OM Plus. Schedule a free consultation today and receive a personalized demo of how OM Plus can revolutionize your printing operations, streamline workflows, and drive significant cost savings.
Limited-Time Offer: Schedule a free consultation and demo of OM Plus today and receive a complimentary copy of our “Improving Critical Document Workflow and Saving Costs Guide.”
Don’t miss out on this opportunity to transform your print management practices and unleash the true potential of your printing infrastructure. Embrace efficiency, cost-effectiveness, and enhanced productivity with OM Plus.
Here’s what you can expect with your OM Plus consultation and demo:
- Gain a comprehensive understanding of OM Plus’s features and capabilities.
- Discuss your specific print management challenges and receive tailored solutions from our experts.
- Witness firsthand how OM Plus can streamline your printing processes and optimize resource utilization.
- Receive a personalized demo showcasing the benefits of OM Plus for your organization.
- Uncover actionable insights to improve document security, enhance compliance, and reduce printing costs.
Contact us today to learn more.
